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Statement of Work Outline

A neutral outline for writing down the scope of a job before work starts. The parties' contract governs; this sheet only organizes the topics.

Contractor Name and Logo

  • Project name
  • Owner
  • Contractor
  • Project location or service area
  • Contract or work order reference
  • Prepared by
  • Date prepared
  • Revision

Scope

  • Work included
  • Work excluded
  • Routes, areas or locations covered

Deliverables

  • What the owner receives when the work is done: installed plant, records and reports

Milestones

  • Each milestone and the event that marks it complete
  • Hold points the owner must release before work continues

Responsibilities

  • Owner responsibilities
  • Contractor responsibilities
  • Who arranges permits, make-ready and traffic control
  • Who arranges design locates and private-line locates. Each excavator stays responsible for its own one-call request, per state one-call law

Acceptance

  • How the owner inspects and accepts the work
  • Tests and records required for acceptance, per owner spec

Changes

  • How a change to the scope is requested, priced and approved, as the contract sets out

Records

  • Records the contractor keeps and hands over, and in what format, per owner spec

Sign-Off

  • Owner Representative

    • Name
    • Signature
    • Date

  • Contractor Representative

    • Name
    • Signature
    • Date

From FAHMYhttps://fahmy.io/reference/templates/sow/Version 0.2.0

The parties' contract governs; this sheet only organizes the topics.

FAHMY is a reference, not a substitute for owner specifications, the authority having jurisdiction, manufacturer instructions, training or qualified supervision. Follow your employer's safety program and all applicable laws.

How to Use This Sheet

A statement of work (SOW) puts the job in writing before anyone mobilizes: what gets built, what gets handed over and who does what. This sheet is an outline, not a contract. It holds no clause text, no payment terms and no warranty terms.

Fill It In

  • Write the scope in the owner’s words where you can. Use the route names, print numbers and unit codes from the owner’s documents so nobody has to translate.
  • List what is excluded as carefully as what is included. Most scope disputes start with something nobody wrote down.
  • Name milestones by the event that ends them (“make-ready verified complete”), not by a date or a duration. Dates belong in the schedule the parties agree to.
  • Do not assign the one-call request for digging to a party that is not digging. State one-call laws generally make each excavator responsible for its own request, even where the law lets someone else place it. See one-call locates.
  • Tie each deliverable to the records the owner expects at closeout. The closeout package checklist lists the usual ones.
  • Leave any blank you cannot fill as a question for the owner. Do not guess at an acceptance test or a record format; those are per owner spec.

After It Is Signed

Keep the signed copy with the job file. When the scope changes, follow the change process the contract sets out and update the SOW revision so the crew works from the current one.

Lifecycle stage

Operations

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